HPP may update this privacy notice from time to time, for example due to changes in applicable legislation. HPP endeavors to carry out reasonable means to inform you beforehand of any potential amendments. HPP advises you to review this privacy notice every time you receive information of such amendments. This privacy notice was last updated on 22 May 2018.
Name: HPP Attorneys Ltd
Address: Bulevardi 1 A, 00100 Helsinki
Tel: +358 9 474 21
Business ID: 0224138-5
HPP processes the personal data of its job applicants (“Job Applicant”) in the Data Filing System.
HPP processes the following personal data of Job Applicants:
HPP collects personal data primarily from Job Applicant himself or herself. Personal data of Job Applicant may be, however, also collected from the recruiting companies and the consultants participating in HPP’s recruiting process.
The basis of processing Job Applicant’s personal data is HPP’s legitimate interest for the evaluation of Job Applicant’s job application and for carrying out of the recruitment process.
The purpose of the processing of personal data is to carry out HPP’s recruitment processes and save the data of potential Job Applicants for later recruitment purposes. This includes, i.a. the evaluation of Job Applicants for recruitment purposes, communications with Job Applicants and other measures related to the recruitment process. The processing of the personal data of the Job Applicant has no other effects on Job Applicant than carrying out the recruiting process.
HPP discloses or transfers Job Applicant’s personal data from the Data Filing System only to the recruitment consultants and the recruiting companies that are in contractual relationship with HPP and are bound by professional secrecy obligations in so far as the consultant or the company in question is involved in the recruitment process. HPP does not disclose Job Applicant’s personal data to other parties that have no relation to the recruitment. HPP always ensures that its business partners do not process the personal data transferred to them for any other purposes than mentioned in this data protection record.
List of HPP’s business partners:
HPP does not disclose Job Applicant’s personal data to parties that have no relation to the re-cruitment, e.g. for direct marketing or some similar purposes. However, HPP may be required to share Job Applicant’s personal data with competent authorities in accordance with data protection legislation.
HPP does not transfer Job Applicant’s personal data outside the European Union or European Economic Area.
Should Job Applicant send HPP an open application, HPP stores the application and personal data in HPP’s system for six months’ period following the submission of the application after which HPP destroys them.
Should Job Applicant apply for a specific vacant post, the application and the personal data shall be stored, however, for a period of two years if the personal data (e.g. CV) are necessary for the defense of legal claims provided for in legislation, for example matters that affected to the recruitment decision.
Job Applicant has right to, in accordance with applicable data protection legislation, at any time:
Job Applicant should note that objecting the processing or erasure of Job Applicant’s personal data may lead to a situation where it is not possible for HPP to consider Job Applicant’s application in the recruitment process.
Job Applicant should present his or her request for exercising any of the aforementioned rights in the manner described in the ’Contacts’ section of this privacy notice. HPP may ask Job Applicant to specify his or her request in writing and verify Job Applicant’s identity before processing the request. HPP may refuse to fulfil Job Applicant’s request on grounds set out in the applicable data protection legislation.
Job Applicant also has right to lodge a complaint with the supervisory authority concerned or with the supervisory authority of the EU member state of Job Applicant’s residence or place of work if Job Applicant considers that HPP has not processed Job Applicant’s personal data in accordance with applicable data protection legislation.
HPP respects the confidentiality of Job Applicant’s personal data. Personal data restored manually shall be restored in HPP’s locked premises. Personal data processed digitally are protected and restored in HPP’s information system accessible to people who participate in HPP’s recruitment process with their personal user credentials and passwords. Backups from the data processed in HPP’s data systems are taken daily (changes) and full back-up is taken once per week.
All requests concerning the use of the aforementioned rights, questions about this privacy no-tice and other contacts should be made by e-mail to Katja Anttila to the address firstname.lastname@example.org. Job Applicant may also contact HPP in person or in writing:
HPP Attorneys Ltd
Bulevardi 1 A